Date Posted: 11/11/2024
Req ID: 40632
Faculty/Division: Faculty of Information
Department: Faculty of Information
Campus: St. George (Downtown Toronto)
Position Number: 00051367
Reporting to the Assistant Dean, Registrarial and Student Services, the Admissions and Recruitment Assistant is responsible for providing support for all administrative functions of the admissions and recruitment team, including transcript assessments and data entry, supporting events, responding to applicant inquiries, processing applications, and assisting with records management for the programs in the Faculty. As a member of the Student Service team, the incumbent would work collaboratively with colleagues while taking initiative to address issues with minimal direction within the scope of the role. The incumbent will also receive direction from the Associate Registrar, Recruitment and Admissions when completing daily tasks and responsibilities.
Your responsibilities will include:
- Providing detailed information regarding admission requirements to prospective students and applicants
- Responding to routine admissions and awards enquiries and referring complex enquiries as appropriate
- Checking completeness of admissions documentation
- Reviewing and assessing student applications for admission into the program
- Preparing admission spreadsheets for decision-making
- Calculating student grades using Excel-based formulas
- Maintaining documentation relating toapplications and admissions
- Creating and updating student records
Essential Qualifications:
- Bachelor’s degree or acceptable combination of equivalent education and experience
- Minimum two years of experience providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
- Basic understanding and knowledge of educational systems and international and domestic credential assessment
- Demonstrated experience with degree and program requirements on admissions in a post-secondary institution or division.
- Excellent problem solving and analytical skills, with the demonstrated ability to make sound decisions in a fast-paced environment
- Demonstrated time management skills and organizational skills with the ability to effectively prioritize, multi-task and organize work in an environment with frequent interruptions, and ability to meet deadlines.
- Proven ability to review and process large amounts of data and information with minimal errors
- Intermediate computer skills in MS Office (e.g. Word, Excel, and Outlook), Adobe Acrobat, ROSI/ACORN or an equivalent academic record system
- Basic experience or understanding of an applicant management system, such as SLATE or comparable system.
- Strong team player with an ability to take direction and initiative when needed
- Demonstrated knowledge and understanding of needs and challenges of diversestudent populations
- Demonstrated tact and professionalism to handle delicate situations; high degree of confidentiality; proven attention to detail and accuracy, familiarity with university’s resources for students
- Follow rules and procedural processes related to Freedom of Information and Protection of Privacy Act (FIPPA)
Closing Date: 11/22/2024, 11:59PM ET
Employee Group: USW
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 — $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Notes: This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.
