Competition #: 24-OC-146
Closing Date: September 5, 2024
Department: Venues and Event Management
Working Hours: Full time (37.5 hours per week – You must be available to work days, evenings, weekends and statutory holidays)
Employment Tenure: Determinate
Classification: Band 6
Salary $71,521 – $84,110/Year
Number of Positions: 1
Language Requirements: English BBC/French BBC (reading, writing, oral)
Affiliation: P.S.A.C.
Duration: 12 months temporary assignment
Job Summary
**Location: On-site, National Gallery of Canada, 380, Sussex Drive, Ottawa
**12 months temporary assignment until September 1st, 2025
As part of the Venues and Event Management (VEM) team, this position contributes to the development and management of special events initiatives and public program activities of the Gallery.
This involves managing events and contributing to the development of proposals, scenarios and strategic initiatives in collaborations with internal departments such as Directorate, Communications, Marketing and Education and external clients and suppliers.
Reporting directly to the Senior Manager of Venues and Event Management, the Special Events Officer works closely with both internal and external stakeholders to ensure that events are coordinated and delivered in a manner that strengthens and supports the strategic vision and culture of the gallery.
Requirements
- University or college degree in, project management, meeting management, festivals and events or the hospitality industry or an equivalent combination of education and experience.
- At least 3 years of experience in event management and/or project management or a related field;
- Experience working in a museum or cultural working environment is an asset.
- Excellent knowledge of protocol guidelines implemented in a museum setting and established by government agencies;
- Enhanced and current knowledge of the NGC facilities, programs, technical equipment and other services;
- Enhanced knowledge of event industry best practices;
- Experience in special event catering and hospitality services to private and public corporations, associations, convention and incentive planners, special interest, niche industry groups, individual client groups with special or religious affiliations etc. Must be familiar with and implement the appropriate protocol for all functions;
- Experience with supplier and customer negotiations;
- Experience with the various technical and operational requirements for events and food service operations;
- Experience in the development and coordination of event logistic scenarios and floorplans.
- Experience working with a customer relationship management (CRM) software
- Well-developed working knowledge of event delivery in museum context;
- Proven organization and leadership skills and the ability to prioritize and complete multiple tasks;
- Knowledge of project requirements (production, research), evolution of financial needs through the course of project, ability to adjust and re-organize priorities based on a good understanding of project logistics.
- Knowledge of basic sales and marketing tools/strategies, as it relates to the event industry, including social media platforms.
Notice to Applicants: The People, Culture and Belonging team of the National Gallery of Canada, invites selected applicants for interviews by way of written communication via email as per the NGC Staffing Process. Should applicants opt to unsubscribe from receiving emails regarding employment in this organization, please note that we will not be able to communicate with you to participate in the interview process. We encourage applicants to update their career profiles, ensure Email Communication Consent preferences are set to allow emails and check email junk/spam folders regularly.
We encourage applicants to update their career profiles, ensure Email Communication Consent preferences are set to allow emails and check email junk/spam folders regularly.
Condition of Employment
- Must meet the bilingual requirement to be invited to the interview process.
- Reliability Status – this factor is not used at the pre-selection stage.
Additional Information
- A variety of assessment tools may be used to assess candidates.
- The Gallery is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.
- Candidates are encouraged to self-identify as a member of one or more employment-equity designated groups through the questions in the online application process.
- The National Gallery of Canada values and celebrates everyone’s life experiences, their voices and their histories, and are committed to the principles of Justice, Equity, Diversity, Inclusion and Accessibility (JEDI&A) in accordance with the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We are committed to having a skilled, diversified workforce that reflects Canadian society and invite applications from Indigenous, Black and racialized communities, women, persons with disabilities, and members of 2SLGBTQIA+ communities.
- Candidates are entitled to participate in the selection process in the official language of their choice.
- Note: Applicants selected for interviews will receive email correspondence from the People, Culture and Belonging team at the National Gallery of Canada. If you have applied for a position at the NGC, please ensure that your career profile is up to date and that you have set Email Communication Consent preferences on this site to allow emails.
